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Destination Management Companies



Showpax provide executive, VIP and corporate passenger transport and related solutions to the Conference, Event and Incentive sector. Showpax will provide the most suitable vehicles for your event sourcing your requirements from our comprehensive databases of fully vetted vehicle operators, with your best interests being the deciding factor. We meet both the individual and specialist demands of blue chip clients and their events, providing a full planning and operational service.

Our proven systems have been carefully designed, based on the vast experience and knowledge of our expert personnel in this complex arena. We draw on a large pool of highly specialised staff to site-manage projects, and as many professional and highly skilled drivers as necessary.

Coach Hire Quality coaches in the right area at the right price...
Showpax has a comprehensive database of over 2,000 approved coach operators covering the length and breadth of the UK, and our experienced staff are able to source the right coach to meet your requirements. Any number of passengers can be catered for with individual vehicle capacities ranging from eight to seventy two.
Whether you are looking for a standard coach, executive coach with tea and coffee facility and on board wc, or VIP level club class coaches with tables, galleys and many other features, Showpax can locate and book the best available coach for you. We can also provide on board catering and presentation facilities to enhance your customers’ journey 
Chauffeur Cars & Limousines Available anywhere in the UK...
Showpax can provide chauffeur driven cars and limousines anywhere in the UK. Sourcing from a comprehensive database of over 3000 car and limousine operators, our staff can find the vehicle most suited to your individual needs.
Showpax have an ideology and desire to provide a dependable, professional and friendly chauffeur car hire and limousine service, and achieve this by engaging only the finest operators with similar aspirations.
Meet & Greet Programmes  Smart, efficient staff to welcome your guests
Meeting and greeting your guests at airports can be fraught with problems. Passengers on different flights, landing at different terminals or even different airports. Drivers unable to leave vehicles unattended, flights arriving early or late all add up to a potential nightmare if left to chance.
Our Meet and Greet service provides smart, efficient and experienced staff to welcome your guests as soon as they clear customs and ensure that they are able to meet up with their transport for onward transit.
The service operates effectively for one individual transfer or a whole programme involving thousands of delegates, and is available at any airport, railway station or port in the UK.
A large conference or meeting usually entails delegates arriving either individually or in groups of varying sizes. Showpax will be on hand to manage the whole programme, providing vehicles of any size, and able to adapt quickly and efficiently to late flights, cancellations and even diversions to different airports.
Site Management  For larger, more detailed or high profile programmes.
On larger, more detailed or high profile programmes, Showpax provides a comprehensive site management service.
A team of highly trained and experienced ground operatives, under the supervision of the manager dedicated to the pre planning of the event, will be on site during the open days to ensure everything goes to plan.
An on-site Control Room will be set up to monitor vehicles, from pick up point to venue, allowing conference organisers to be aware of missing or extra delegates, and to quickly react to unforeseen circumstances.
Road traffic accidents and adverse weather conditions can affect travel times but cannot be anticipated in the planning stages. The Control Room staff will also liaise with meet and greet staff at airports, enabling the appropriate information to be relayed to the conference organiser quickly and effectively.
At the venue, our site management team will ensure that all passengers alight at the correct points and are welcomed to the conference in a pleasant and efficient manner. Vehicles will be parked, and drivers taken care of and re-briefed for later transfers.
At the close of the conference, vehicles will be ready in pre-arranged positions and order, to take passengers home or onto the next stage of the event.
Throughout the entire programme our team will handle all transport related matters, leaving you free to concentrate on the remaining areas of the event.
 Project Planning Providing one point of contact for operational matters.
Planning transport movements for large conferences or small meetings can prove a daunting task. Delegates originating from all points around the UK requiring transport of differing types to one or more venues, onward transfer to Hotels and interim transfers between Hotel and venue usually form part of the conference plan along with airport and rail station transfers.
Showpax can handle all of this for you, providing one point of contact for operational matters and single point invoicing when the job is completed.
Effective planning and successful execution is dependent on high quality and innovative IT that works first time, every time. Using bespoke software, we require from you only a list of delegate postcodes and the travel criteria you wish to apply, for us to compile a full transport programme including pick up points, timings, routes and on board catering and presentation arrangements. Our operational planners will attend planning meetings as required, and ensure that the transport programme slots smoothly into the overall event plan.
Traffic Management  Proven to ease traffic flow around even the largest events...
We have a range of techniques which have been proven to ease traffic flow around even the largest and most complex events and offer a complete service even down to event-specific uniforms.
Our flexible traffic management relieves the surrounding road network
The efficient monitoring of vehicle access allows event build-up and break-downs to be shorter, saving you money
Total parking operations speed vehicle access and exits and maximise the available space, for instance when parking several hundred cars on grass or temporary sites
Our vehicle induction systems control how we permit vehicles to unload, minimising congestion in crucial areas
Sequenced maintenance deliveries eliminate disruption to show days by regulating access for general maintenance delivery vehicles
Proven emergency procedures enhance your event security and safety
Our control room delivers confidence and trust
Showpax’s extensive expertise engenders confidence with the appropriate emergency services and local authorities
Our show-specific uniforms reinforce your brand and image
Showpax’s experience and know-how provide incident support wherever needed
Our focus on customer care ensures a friendly operation and a truly select service for VIPs and media
Our quality-controlled procedures include secure and auditable cash management
 Labour Provision Trained staff for all your event requirements...
Here at Showpax we have a large and varied pool of resources which can meet many of your event labour requirements.

Extremely valuable during build up and breakdown. On hand to assist with the unloading/ loading of vehicles thus helping to increase vehicle turnover and giving exhibitors more time to prepare their stands.

We recognise the need for efficient, friendly event stewards. Our staff will be fully briefed about all the aspects of your event and their courteous manner will help visitors enjoy the whole experience.

Traffic Marshals
An integral part of the traffic management team, we are aware that your delegates will be welcomed to your show by our marshals. Greeted pleasantly and dispatched proficiently your visitors will enjoy their brief encounter with the marshalling team.

Luggage Handling
For events/ conferences where delegates arrive with luggage we offer a handling service. Our methods provide a paper trail that tracks the movement of each piece of luggage, making the ‘lost luggage’ problem a thing of the past. Which if required, will extend to room dropping the baggage to the correct room.
Chris Norman
Operations Manager
Stretton Suite, High Cross Business Park, Coventry Road, Sharnford. LE10 3PG
tel 01455 220640

Clearwater Events

Clearwater Events is based in Birmingham, in the heart of the West Midlands and is the only Destination Management company dedicated to providing event support and logistics within the region.
Being locally based, we are the regional experts and our knowledge allows us to help clients deliver extraordinary event solutions within the West Midlands and beyond. Within a one-hour drive are the towns of Warwick and Stratford Upon Avon. The Cotswolds, Warwickshire and Staffordshire are all within close reach making the Midlands a fabulous event location.
We are proud of our region; its central location makes it ideal for hosting events and incentives. The Midlands area offers world-class hotels, unique venues, excellent transportation links combined with fantastic social and incentive options. Being local, we know the region like the back of our hands.
Our Destination Management Service (DMC), provides refreshingly different local solutions for your Birmingham and Midlands based events. We offer local experience with a straightforward approach that ensures value and benefit to your delegates.
Whatever your need, our Destination Management Service (DMC), can help from venue finding to social programmes, transportation and staffing to anything inbetween. We take the hard work out of finding local suppliers, saving you time and effort.
We are the destination experts and aim to make anything possible, showcasing the very best of Birmingham and the Midlands to your delegate.
Lucy Darby
Sales Manager
Email:    lucy@clearwaterevents.co.uk
Tel:         +44 121 411 9241
Mobile:  +44 7916 135 852
Skype:   lucy.darby11

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DMC Services

Arrival Meet and Greet
In partnership with our locally based chauffeur service, we offer a meet and greet service. A uniformed driver will be in the arrivals Hall of Birmingham Airport or at the entrance of Birmingham New Street or other Birmingham station with a name board.

Welcome Hosts
We can provide experienced hosts who will welcome guests and escort them to their transfers. This host service is particularly useful for multiple flight arrivals, where delays may happen. Our hosts can also be used during the event for any aspect of guest transfers.

Departure Meet and Greet
At the end of your event, our meet and greet service again offers your guests that comfort of knowing that their driver will be in the hotel reception with their name on a board and that a safe transfer back to the airport will ensure they are in plenty of time for their flight.

Flight and Rail Bookings
Through our preferred partners at Air Partner, we have access to some of the best fares in the UK, and are able to assist with group purchase of both air and rail tickets.

For guests travelling from one destination, ie. London, chartering a Chiltern train is a great way of making their arrival something different, we can offer on-board hotel check in and a dedicated meet and greet on arrival into Birmingham.

Event Transfers
During your event, we can offer a superb range of luxury coaches to transfer guests to destinations both in Birmingham and farther afield for either daytime activities or dinners in the evening. Our coach partners are all familiar with Birmingham and the surrounding area.

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